The Top Reasons to Choose Canon for your Nonprofit’s Document Management Solution

1. Contain Administrative Costs and Improve Efficiency
   • Access detailed reports about your nonprofit’s printing habits. Canon’s reports make it easy to reduce your overall print costs and improve efficiency.
   • Use Canon’s tools and permission settings to prevent excessive printing and unchecked use of higher-cost formats (such as glossy color).
   • Track printing and distribute document costs across individual users, grants, projects or departments.
   • Ensure that your office prints efficiently by creating document management policies.
2. Canon Devices are Accessible and Easy to Use
   • Canon devices are accessible for visual and hearing impaired users, offering spoken menus, screen reading technology and more.
   • Intuitive controls allow staff to use Canon machines quickly, accurately, and correctly on the first attempt, reducing waste and improving efficiency.
   • USB interfaces let you print or distribute documents from a thumb drive.
   • You can customize Canon’s large color displays to improve the user experience.
3. Avoid Device Downtime
   • You don’t have to worry about keeping your machines running. Davis Business Machines performs preventative maintenance and makes sure your Canon machine is always up and working.
   • Canon machines monitor toner levels and other elements, and automatically order replacements. This way you never get caught without essential print supplies.
   • Your machine automatically sends alerts and diagnostics to the Davis Business Machines service staff or your internal IT team, avoiding downtime and speeding up maintenance.
4. Easily Share and Distribute Standard Documents and Templates
   • Store commonly used documents in their native formats directly on your Canon device’s built-in network hard drive.
   • Staff in your office and off-site can access these commonly used documents for easy printing, editing and distribution.
   • Canon’s central document storage makes sure that everyone in your office uses up-to-date documents and doesn’t waste time hunting for standard forms.
5. Protect Sensitive Information and Comply with Confidentiality Standards
   • Comply with HIPAA and other confidentiality regulations.
   • Restrict how staff can use the Canon device, especially by limiting outbound messaging permissions.
   • Safeguard against copying and distribution of confidential documents using permissions or card access.
   • Prevent unauthorized people from picking up confidential payroll or patient documents by requiring authorization for print release. This prevents sensitive documents from lying vulnerable in the printer’s tray.
6. Set an Environmentally-Friendly Example for your Community and Donors
   • Conserve energy
     • Canon devices have low warm-up times and heat usage.
     • Canon document solutions have a one-watt sleep mode, saving energy during downtime.
     • Scan using less energy – Canon’s scanners use up to 75% less power than other models.
     • ENERGY STAR® Qualified – Choose from over 150 energy efficient copiers, printers and multifunction document centers with the ENERGY STAR rating.
   • Conserve resources
     • Reduce waste with standard double-sided or multi-page per sheet printing, or use a variety of other system settings.
     • Canon machines use recyclable toners that don’t have to be sent to a special toner center.
     • Your entire Canon machine is designed to be recycled easily at the end of its lifespan with minimal environmental impact.
   • Control air pollution in your buildings
     • Canon machines create a safe atmosphere by reducing the emission of hazardous substances.
     • Canon machines go above and beyond US government standards, restricting the emission of 24 hazardous pollutants.
7. Your Nonprofit Gets a Substantial Discount on Canon Document Management Solutions
   • Contact Davis Business Machines today to find out how much your 501(c)(3) certified nonprofit can save on a new Canon Document Management Solution, including all-in-ones, printers, copiers, scanners and fax machines.
   • Click here to send us a message, or call us at 1-800-287-9326.